Use casesFollow-ups

Webinar follow-up, with every email drafted for your approval

Mitra handles webinar follow-up by splitting the Zoom report into attendees and no-shows, then writing a different email for each group. The agent logs in HubSpot who turned up and how long they stayed, and saves both drafts in Gmail. Nothing is sent until you approve it.

Runs: After each webinar
Used by: Marketers · Sales

The prompt

After each Zoom webinar, split registrants into attendees and no-shows and log it in HubSpot. Draft an email for each group in Gmail.

Zoom

HubSpot

Gmail

Build this agent

200 credits to start · no credit card

What the agent actually does.

Read the attendance report
Once the webinar ends the agent reads who registered, who joined, and how long each person stayed.
Split attendees from no-shows
The two groups need different emails, so they are never treated as one list.
Log attendance in the CRM
Each HubSpot contact gets the webinar and the minutes watched recorded against it.
Draft an email per group
The recording and a next step for attendees, the replay for no-shows, saved without sending either.
Wait for your approval
The drafts sit in your account to read, edit and send, and every one is recorded step by step.

Make it yours.

For the marketer who runs the webinar, then spends the next morning exporting the list and writing the same two emails. Change any of this by saying so — there is nothing to rewire.

Add a third draft for people who stayed to the end, offering a call.
Create a HubSpot task for the owner of every attendee from a target account.
Post the turnout numbers to Slack, so the team sees how the session did.

Questions, answered.

Does Mitra send webinar emails to attendees on its own?

No. Mitra saves each follow-up as a draft in your Gmail, and nothing reaches an attendee until you press send. The agent writes one version for the people who joined and another for the no-shows, using the Zoom report, so you are editing rather than starting from blank.

How do I follow up with webinar no-shows differently?

Mitra splits the Zoom registrant list into people who joined and people who did not, then drafts a separate email for each. The no-shows get the replay and a reason to watch, and the attendees get the recording and a next step. Both drafts wait in Gmail for approval.